# Your business file, password, and recovery key

Encryption, the recovery key, Keychain, locking, backup copies, and moving to another Mac.

Each business is one encrypted file with the extension `.righto`. It holds the books, the original statement files, your [attachments](https://rightobooks.com/help/attachments-and-records.md), and the full history. It does not hold the Righto app. There is no copy on a server.

## Password and recovery key

- The **password** unlocks the file. It has at least 8 characters.
- The **recovery key** also unlocks the file. Use it when you forget the password. Righto shows it only when you make the business or make a new key. Righto keeps no copy, and nobody can reset it for you. If you lose both the password and the recovery key, nobody can open the file.
- Anyone with the file and the password or the recovery key can read your books. Keep the recovery key in a safe place, such as a password manager.

To change the password or make a new recovery key, open **Settings** for the business. The change applies to this file only. An older copy of the file still opens with the old password or the old recovery key.

## Keychain

You can let this Mac remember the password in your Keychain, so that the business unlocks without the password. This is optional and applies only to this Mac. On another Mac you need the password or the recovery key.

## Touch ID

When this Mac remembers the password, you can also ask for Touch ID. Turn on **Ask for Touch ID** in **Settings** › **Business**. Righto then asks for your fingerprint before it uses the saved password. You can always use the password instead. If Touch ID is not available or does not work, Righto asks for the password. When you change the password, Touch ID turns off, and you can turn it on again.

## Locking

Righto locks a business when you press ⌘L, lock the screen, put the Mac to sleep, quit Righto, or do nothing for 15 minutes. A locked business needs the password (or Keychain) again. Agents cannot use a locked business.

## Make a backup copy

Righto does not make backups for you. You decide where your copies go.

1. Lock the business (⌘L) or quit Righto.
2. Copy the `.righto` file to a backup place: an external drive, another folder, or a cloud drive.

Time Machine also works. Keep the working file in a normal folder on this Mac. Do not work on a file inside a folder that a cloud service syncs while Righto has it open; copy the locked file there instead.

## Move to another Mac

1. Lock the business and copy the file to the other Mac.
2. In Righto on that Mac, choose **Add a business**, then open the existing file.
3. Type the password or the recovery key.

All the books, attachments, and history come with the file. Agent connections do not come with it: make new connections on the new Mac. If you give a copy of the file to another person, they get their own separate copy. Righto does not sync two copies.